Online board meetings are becoming more common as organizations transition to a virtual workplace. This new way of conducting business requires a little more discipline than traditional meetings, but can be equally productive when handled properly. It is crucial to establish clear expectations for all participants right from the beginning and to ensure that they follow the guidelines of the meeting.

During the meeting, keep discussions focussed on the most important agenda items. Keep the agenda short and break it into 15-minute chunks to avoid fatigue. This will allow you to move quickly through the agenda. Add breaks directly to the agenda. This can help energize discussions and increase participation.

Brainstorming sessions can be a great way to encourage creativity in meetings and can often lead to extremely useful ideas. It is important to make sure that all team members feel comfortable speaking up during these types of discussions. Sometimes, it’s easy for shy or quiet team members to get overlooked in these types of discussions, so you need to be aware of them.

After the meeting, remind the attendees of any important follow-up activities including taking care of the board survey, or providing additional data or information requested during meeting. They can be managed easily with a robust board management software that allows for the seamless distribution of documents to all participants.

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