A vast majority of people use email to communicate. However, it’s not always the best choice when it comes time to send sensitive documents. With cyber and data security breaches on the rise, and data breach threats increasing it’s crucial to know how to secure the transmission of sensitive information via email.

In most instances, it’s not a good idea to send sensitive information via an unencrypted email message or as an attachment. This includes personal information like social security numbers, passport details as well as bank account details, as well as business-related confidential documents. If you have to send confidential information via email there are a few things that you can do to protect yourself and your recipients.

The inclusion of a disclaimer is a way to warn recipients about the risks that could be that could be involved. These disclaimers aren’t legally binding, and are only used to remind recipients the fact that the email is private.

You can also utilize an encryption service for emails. This is more efficient and requires you and your recipient to have systems that support this (e.g. S/MIME or PGP are two alternatives. There are also programs that compress files prior to emailing them. This can reduce the size of the file and make it difficult for hackers to steal your information. You can also use password protection to secure the document to ensure it is impossible to open.

By setting a time limit, you can ensure that only the recipient has access to the document for a certain period of time. Implementing two-factor authentication into your email system will increase security for business emails.

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