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Online board meetings are a great benefit for board members who often travel for their job. They can attend meetings without worrying about adjusting their schedules, or dealing with limitations on time, such as quarantine periods and flight costs.

There are a few factors to take into consideration to maximize the effectiveness of an online board. For instance the meeting director must ensure that all participants have the proper equipment and software prior the start of the meeting. This includes making sure that the screen and microphone are working properly. It is a good idea to also include a staff member who can assist attendees. The staff member can assist with login issues, offer technical support during the conference and supervise the chat box to respond to questions.

The board chair should also set the tone for an online meeting by establishing the rules for the discussion. They could ask participants to raise virtual hands to speak in order to prevent multiple people speaking at once. They can also encourage participants to mute to avoid having to be heard, or not actively participating in the discussion. They can also ask to have speakers announce their name before speaking to avoid confusion about who is speaking.

It is also important to prepare an agenda that is written for online board meetings so that the attendees can understand the topics to be discussed and where the meeting is headed. It is also a great idea to send the agenda to attendees in advance, so they can prepare questions and responses.